Effective Date: 1st August 2025

1. Who We Are

ELEMCEE Consultancy is a transformational coaching and training practice based in Kenya. We specialize in personal development, leadership coaching, mentorship, training facilitation, and podcast hosting. We are committed to protecting your personal data in compliance with the Kenyan Data Protection Act, 2019.

2. Information We Collect

We may collect the following personal information:

• Full name, email address, phone number.
• Age, gender, guardian/parental contacts. (for minors)
• Coaching goals, session notes, and recordings.
• Feedback, preferences, and interactions with our services.

3. How We Use Your Information

We use your information to:

• Deliver coaching, mentorship, and training sessions.
• Communicate updates and event invitations.
• Improve program quality and podcast content.
• Comply with legal obligations or parental consent.
• Share success stories as shared on our testimonial platforms.

4. Data Retention

We retain your data for the period necessary to serve the purposes stated above, or as required by law. Coaching records are held for a maximum of 3 years post-engagement, after which they are securely deleted.

5. Marketing

We only send newsletters or promotional materials if you have opted in. You may unsubscribe at any time by emailing us or clicking “unsubscribe” in our emails.

6. Third-Party Platforms

We may use platforms such as Zoom, Google Meet, Google Forms, MailChimp, and podcast hosting services. We ensure these platforms are compliant with data protection laws and have appropriate safeguards.

7. Data from Children and Teens

For our Lady In Waiting program and any other service involving minors:

• We collect data only with written parental/guardian consent.
• Teen participant data is handled with strict confidentiality.
• We do not market to children.

8. Your Rights

Under the Data Protection Act, you have the right to:

• Access your personal data
• Request corrections
• Request deletion or restriction of use
• Withdraw consent at any time
• Lodge a complaint with the Data Protection Commissioner

9. Breach Notification

In the event of a data breach, we will notify the Office of the Data Protection Commissioner within 72 hours, and you as the data subject within a reasonable time.

10. Policy Updates

We may update this policy periodically. Updated versions will be shared via our website and email.

11. Contact Us

For questions or concerns, please contact:
Data Protection Officer
ELEMCEE Consultancy
[email protected]
Nairobi, Kenya